Privacy Policy

What We Collect

To create a student profile, we collect only:

• A first name or nickname (can be made up — it just identifies the profile on this device)
• A school grade (1–12)
• A 4-digit PIN chosen by the student or their parent

During learning sessions we also store:

• Questions answered and answers given
• Session scores, skill levels, and progress over time
• Date and time of sessions
• For Speaking sessions: the text transcript of what was spoken — not an audio recording

What We Do NOT Collect

• Email addresses
• Last names or full legal names
• Parent or guardian contact information
• Payment or credit card information
• Advertising identifiers or persistent tracking cookies
• Location or GPS data
• Photos or images
• Social media accounts
• Audio recordings (speech is transcribed in the browser; only the text is transmitted)

How We Use This Data

Session data is used only to:

• Power the adaptive difficulty engine so questions match each student's level
• Generate the per-session AI report card
• Track skill progress over time
• Diagnose and fix technical problems

We do not use student data to train AI models, build advertising profiles, or market to students or families.

AI and Google Gemini

Questions and answer grading use the Google Gemini API. When a question is generated or an answer graded, the relevant text is sent to Gemini. We never include the student's name, grade, or any identifying information in these requests. Gemini receives only the question text and the answer — nothing that could identify the student.

For Speaking sessions, audio is transcribed entirely in the browser using the Web Speech API. Only the resulting text is ever sent to our servers or to Gemini.

Who We Share Data With

• Google Gemini API — for AI question generation and grading (anonymised text only, no student identity)
• Hostinger — our hosting provider, US-based servers only

Children's Privacy (COPPA)

ClarityGrid Learn is designed to comply with the Children's Online Privacy Protection Act (COPPA).

• We do not require children to provide an email address or any contact information
• We do not display advertising to children
• We do not share children's personal information with third parties for commercial purposes
• Parents may request to view, correct, or delete their child's data at any time by emailing admin@claritygrid.com

Schools and Districts (FERPA)

When ClarityGrid Learn is deployed by a school or district, we serve as a school official under FERPA (Family Educational Rights and Privacy Act).

• Student learning records are used only for delivering the educational service
• We do not disclose student education records to third parties without school authorisation
• Districts may request a Data Processing Agreement (DPA) by contacting admin@claritygrid.com
• Schools may request full export or deletion of all student data at any time

Security

• All data transmitted over HTTPS
• PINs stored as bcrypt hashes — never in plaintext
• All data stored on US-based servers
• No payment information is ever collected or stored on ClarityGrid Learn

Your Rights

Parents, guardians, or authorised school officials may at any time request to:

• Access — a copy of all data associated with a student profile
• Correct — any inaccurate information
• Delete — permanent deletion of a student profile and all associated data
• Export — session history and learning progress in CSV or JSON format

Email admin@claritygrid.com with your request. We respond within 5 business days.

Changes to This Policy

If we make material changes, we will update the date above. Schools under a formal agreement will receive 30 days' notice of material changes.

Contact

Claritygrid LLC · Bothell, Washington, USA
admin@claritygrid.com

Full ClarityGrid platform privacy policy (covering Career and Jobs): claritygrid.com/privacy.php